Events & Meeting Spaces: 8 Things to Look Out For to Find Your Ideal Space
Finding the right events and meeting spaces can be a game-changer for all businesses — self-employed professionals, startups, and larger enterprises alike.
Whether it’s a networking event with your clients and prospects, a seminar, a team-building activity, or a creative workshop, the venue sets the stage for success.
After all, success starts with selecting the right address.
However, finding an ideal meeting space isn’t as straightforward as it sounds.
Striking a balance between the perfect location, amenities, and ambiance can be a time- and effort-consuming endeavour. Yet, it’s crucial as it greatly affects the success and productivity of your gathering.
This brings us to a question: What makes the ultimate meeting space?
In this blog, we’ll be answering this question, providing you with the top eight factors to consider when looking for the ideal events and meeting spaces for your professional needs.
1. Location and Accessibility of the Event and Meeting Spaces
The main ingredient to finding perfect meeting spaces is ensuring they’re located in a convenient, and accessible spot.
A centrally-located and well-connected location will save valuable time and effort for attendees — as will having ample parking for those travelling by car.
Not only will a prime location boost attendance rates, but it also sets the tone for your event, ensuring it is off to a great start.
2. Space and Capacity
When hosting an event, you’ll want your venue to be not too small, but not too big either. After all, no one wants to feel confined in a meeting room or to hear their words echo throughout the room during a presentation — making having a well-ventilated, appropriately sized venue crucial to a more productive and enjoyable event.
3. Amenities and Facilities
Especially in today’s digital world, equipping your events and meetings with the right amenities is a must to create a productive environment.
A well-equipped space should have the latest technology, modern audiovisual equipment, reliable internet connectivity, as well as comfortable seating arrangements.
And, especially if it’s a day-long event, having catering options will make a difference. Whether it’s a quick coffee break or a business lunch — on-site facilities ensure attendees stay energised and focused throughout the event.
Inarguably, having these amenities available will enhance the experience for both organisers and attendees.
4. Cost-Effectiveness in Events and Meeting Spaces
Cost-effectiveness remains a prime factor when choosing a meeting space. An ideal event or meeting space should provide excellent value for your investment without compromising on essential amenities or services.
By allocating your financial resources accordingly towards the rightly-priced venue, you can focus your funds to further enhance your event with guest speakers, entertainment, or additional event features.
5. Networking Opportunities
A critical element of successful events is providing excellent networking opportunities. A venue that encourages interaction, collaboration, and relationship-building among attendees can significantly enhance the overall value of your event.
Choose spaces that facilitate networking through open lounges and breakout areas, as this will further incentivise your attendees to network and foster meaningful relationships.
Leaving an event with a future business prospect is one of the best keepsakes attendees can get from an event — and with a venue that maximises the likelihood of this happening, you’ll definitely leave a lasting impression beyond the event date.
6. Environmental Sustainability
Sustainability has become a cornerstone topic in this day and age, with increased awareness around this topic, and more people valuing sustainability efforts even during events.
A sustainable venue will showcase its dedication to reducing its ecological footprint through various sustainable practices — spanning energy-efficient lighting, waste reduction strategies, water conservation initiatives, and responsible sourcing of materials.
Opting for a space that aligns with your, and your attendees’ sustainability goals not only demonstrates your commitment to the environment, but is likely to set a positive example for attendees, while contributing to a more sustainable future.
7. Community and Collaboration in Events and Meeting Spaces
A communal and collaborative culture is an essential aspect when choosing an event or meeting space. When this sense of community is woven into the very fabric of the environment, individuals find it much easier to feel welcome — even if it’s just temporarily for your event.
There are several key features that indicate a space fosters community and collaboration, such as:
- Open layouts
- Shared workstations
- Collaborative areas
- Shared spaces for relaxation
- Individual wellbeing
- Social events
All of the above encourage interaction, idea sharing, and potential partnerships among participants — enhancing engagement and creativity, and boosting your event’s value.
It’s also essential to create a sense of unity, and the perfect atmosphere for networking, all while ensuring all attendees feel at home.
8. Client Testimonials and Reviews
Experience often speaks louder than descriptions.
So before confirming meeting spaces, take the time to read through or watch client testimonials and reviews.
These testimonials offer a glimpse into the venue’s strengths and weaknesses, providing an unbiased perspective on the overall event or meeting experience.
Pay attention to what these reviews praise, and whether this aligns with your business’s and event requirements.
Similarly, concerns or negative feedback can often help you anticipate any potential challenges. This enables informed decisions and preparation to mitigate them effectively.
Avenue 77: Discover Our Leading Meeting Spaces and Event Venues
At Avenue 77, we provide premier meeting and event venues that can be personalised to your and your business’s needs.
However, our offering goes beyond just that.
Our Welcome Team takes pride in delivering an exceptional client and guest experience. Whether you’re visiting for an hour or a day, your comfort and well-being matters to us.
With 20 meeting rooms and boardrooms of different sizes, you will certainly find one that fits your needs. Each meeting room is fully equipped with screens to fit the space. Stylish formal and informal seating arrangements and catering options to suit your requirements.
Furthermore, we prioritise sustainability and remain focused on reducing carbon emissions and fostering a healthy, eco-conscious environment.
You’ll also find a range of on-site leisure and catering facilities. Currently located at ground level are Cuba, Coffee Fellows, Panku Street Food, Venue 77 Bar and Studio Fifteen Fitness Centre. More outlets are planned to open shortly.
Avenue 77 is centrally-located, and is easily reachable by public and private transport with parking available to visitors Monday to Sunday.