Everyone who works in today’s corporate world knows that good manners are important. The key to a productive interaction within conference rooms is keeping the exchange pleasant for everyone – and this starts with the individual.
The rules governing the use of shared meeting spaces, or conference room etiquette, are necessary to foster a positive workspace. It only takes one rotten apple to spoil the barrel, only one person to ruin the workplace experience for everyone.
Whether you’re a manager, an employee, or a visitor/guest, these 8 tips will help you stay on top of things and maintain an air of professionalism:
Despite these etiquette guidelines seeming self-explanatory, a gentle reminder is always helpful.
1. Book Early and Be Punctual
Book your conference rooms ahead of time and arrive a few minutes early. This shows respect for everyone’s time. Afterall, there is nothing worse than when a conference is held up because someone arrives late.
2. Master Introducing Yourself and Others in Conference Rooms
Greet each person with a proper handshake or a smile, and take the initiative to introduce unfamiliar faces to the attendees. Hence, creating a friendly environment from the very beginning of the interaction, setting the tone for the rest of the time, and ensuring a smooth sailing conference.
3. Be Polite and Respectful
In conference rooms and all professional environments, actively work to avoid becoming known as someone who constantly talks over others. To demonstrate respect, refrain from interrupting announcements, speeches, or anyone in the middle of speaking. Indeed, mastering the skill of knowing when to speak is a challenge many still face.
4. Pay Attention to the Conference
Minimise digital distractions and be fully present – direct your attention towards the speaker, contribute to the discussion, and take down notes. And, should an emergency call demand your attention, let the room know – little consideration goes a long way.
5. Speak Loudly and Clearly
Whilst delivering your argument in conference rooms, or any setting, being loud isn’t just about being heard, it’s about making an impact, and showing you’re confident in the subject at hand. Additionally, a loud voice can also command attention, and enhance clarity – guaranteeing everyone in the room hears and understands the argument being made.
6. Follow Food and Drink Rules in Conference Rooms
Consuming food within conference rooms can be distracting, and unprofessional. Therefore, if food is served, follow the lead of others. Remember, since food can be messy, provided items will likely be selected for their minimal cleanup requirements.
7. Wear Appropriate Attire
Choose suitable clothing, particularly for events held in conference rooms, it’s essential to be aware of the environment beforehand. Remember that the way you dress influences how professionally you are perceived. Hence, rule of thumb – it’s usually safe to opt for a slightly more polished version of your regular work attire.
8. Maintain a Clean and Tidy Space within Conference Rooms
Ensure to dispose of trash in the correct receptacles and clean up any spills that occur in the conference room; this act of tidiness shows respect not only to your colleagues and members but also to the cleaning staff.
Whenever resources are shared – such as the conference rooms at Avenue 77, it is important to stick to these basic rules of respect.
Cultivating good manners is vital for your success; paying for conference rooms does not exempt you from showing respect. Our business centre staff are ready to assist with any issues you may have.
